Administration - Contractor – D

Duration: 12 Months.

Performs administrative assistance to the Engineering Director and for the Communication Systems Melbourne Engineering senior staff. The engineering organization is comprised of four Senior Engineering Managers with a headcount of 200 multidisciplined engineers. The engineering work focuses on communication system solutions for international and US Department of Defense Customers. The role encompasses the day-to-day operations of the engineering organization.

Responsibilities:

• Drafts correspondence, recommendations, reports, and memoranda related to issues on behalf of the Director
• --Manages Director’s appointment calendar: Schedules and prioritizes appointments and meetings to maximize Director’s engagement and ensure the achievement of organizational goals; advises on daily schedule; and works closely with the Director to ensure effective and timely follow up
• --Makes travel arrangements and creates/manages expense report processing
• --Schedule and arrange Engineering department meetings, interviews, and other department events
• --Create/manage Excel spreadsheets, PowerPoints, reports and action item logs for department metrics
• --Manage office supply inventory and process office supply orders
• --Receive/Deliver messages, packages, mail, and paperwork
• --Maintain the organizational chart and contact information for the department
• --Ensure spaces are prepared before and after office moves

Requirements:
-Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.

• Makes travel arrangements and creates/manages expense report processing
• --Schedule and arrange Engineering department meetings, interviews, and other department events
• --Create/manage Excel spreadsheets, PowerPoints, reports and action item logs for department metrics

Desirable Skills and Qualifications:
--Capable of handling several tasks simultaneously and self-managing time and task priorities

--Ability to solve complex problems, think innovatively, creatively, and strategically

--Excellent communication and interpersonal skills, both written & verbal, including the ability to communicate across cultures and the ability to say “no” effectively and without negative consequences.

--Excellent computer skills including word processing, spreadsheets, presentations, graphics, and use of communication applications (Skype, Zoom, etc.)

--Experience in or willingness to learn Concur Travel & Expense system

--Must be flexible in the face of changing priorities and the ability to interact positively with executives, managers, customers, and other administrators

--Exceptional customer service orientation with good communication skills, strong judgment/problem solving skills, interpersonal skills, and team collaboration

--Well organized, attention to detail, ability to anticipate assistance needs and initiative

Shift: Day(1st shift 8-5PM)