Administrative Assistant - III

Duration: 12 Months

Work onsite, but a few days Hybrid up to three days.

Laptop will be issued.

Job Details:

ATTD/ADTS is seeking an experienced, organized, collaborative, and action-oriented individual to provide high quality professional support and be part of the Architecture, Design and Technology Solutions team.

Responsibilities include but are not limited to the following:

• Calendar management, with shifting priorities and deadlines,
• Booking complex domestic/international travel, managing travel details such as visas, welcome letters and managing expenses.
• Willing to assess the importance of a phone call, email, or document and take appropriate action to involve the appropriate parties quickly and accurately.
• Manage multiple projects simultaneously.
• Demonstrates accuracy and attention to detail while taking the initiative to manage logistics of the department/division such as maintaining divisional organizational charts, phone distribution lists and divisional logistics needs.
• Willingness to work with all Microsoft tools, tools, purchasing and finance systems.
• Supports office administration with associated tasks (ordering office supplies, food orders, onsite needs).
• Assists in coordinating activities across the organization, events, conferences, F2Fs, etc: plans and organizes meetings and offsites, prepares agendas and coordinates all logistics. Additional duties include managing tactical projects, general administrative duties such as order supplies, CR coordination, generating shipping memo, etc.
• Works professionally with other Senior and Executive admins to help facilitate timely and accurate planning needs.
• Coordinating activities to ensure department goals are met, effectively mentoring, and integrating new admins and ensuring all admins understand department procedures and expectations.
• The ideal candidate must exhibit the following behavior traits:
• Organizational skills and ability to multi-task
• This position is not eligible for immigration sponsorship.

Qualifications:

• You must possess the below requirements to be initially considered for this position.
• Preferred qualifications are in addition to the requirements and are considered a plus factor in identifying top candidates.

Minimum Qualifications:

• 3+ years Executive Admin Experience
• Experience with all Microsoft tools, inclusive of developing and maintaining documents.