Document Control Specialist III

Duration: 6+ Months (40hrs/weeks)

Document Control Specialist III, Issuance

*Must be flexible to work OT as needed (i.e. possibly 1 weekend every 6 weeks or up to an hour or 2 of OT weekly ONLY IF approved and needed).

Job Duties:

• Issue production and testing documents as requested by manufacturing, validation and quality control departments

• Issue LIMS labels and logbooks as requested by MFG and QC

• Perform records management tasks such as filing, scanning, archiving, logbook issuing

• Responsible for assisting with the on-site and off-site document storage process for archiving and retrieving documentation

• Utilize Excel spreadsheets and other tracking software to input data used for quality tracking.

• Support internal / external audits by copying, scanning and distributing various documents as needed

• Perform records management tasks such as filing, scanning, archiving, logbook issuing, and providing electronic copies of archived record requests if needed.

• Perform other duties as assigned.

Required Skills:

• Associate’s or above required. 4+ years of experience required (Oil/Gas or Pharma preferred)

• Basic GMP knowledge required.

• 1-2 years of Experience with controlled document management and issuance of controls documents required (specifically document and logbook issuance preferred).

• Advanced proficiency with Word, Excel, PowerPoint, etc.

• Excellent written and oral communication skills, listening skills, independent and self-motivated, but team-oriented, with the ability to interact effectively with staff members from multiple levels and departments.

• Experience working in a customer support role with many different departments and personnel levels.

• Must have strong organizational skills and be able to manage and prioritize multiple assignments with tight turnarounds, while adjusting to changing demands and directives

• Strong ability to troubleshoot and problem-solve

• Team player but also, must be a self-starter, highly motivated and willing to take initiative with process improvements.

• Highly responsible and a quick learner who follows all the outlined procedures. Candidate must be comfortable working solo in the department from 8pm-10pm M-F.

• Able to follow directions and very detail oriented.

Shift: 2nd  Shift (M-F) 2pm-10pm