Document Control Specialist

Duration: 07 Months+

Document Control Specialist III, Issuance

  2pm-10pm, On-site

*WOULD NEED TO BE FLEXIBLE TO TRAIN ON FIRST SHIFT AT THE START OF ASSIGNMENT*

*Must be flexible to work OT as needed (i.e., possibly 1 weekend every 6 weeks or up to an hour or 2 of OT weekly ONLY IF approved and needed).

Job Duties:

• Issue production and testing documents as requested by manufacturing, validation, and quality control departments
• Issue LIMS labels and logbooks as requested by MFG and QC
• Perform records management tasks such as filing, scanning, archiving, logbook issuing
• Responsible for assisting with the on-site and off-site document storage process for archiving and retrieving documentation
• Utilize Excel spreadsheets and other tracking software to input data used for quality tracking.
• Support internal / external audits by copying, scanning and distributing various documents as needed
• Perform records management tasks such as filing, scanning, archiving, logbook issuing, and providing electronic copies of archived record requests if needed.
• Perform other duties as assigned.

Document Control Specialist III, eDocs

M-F 8 AM – 5 PM shift

***MUST HAVES***

• Associate’s or above required. 4+ years of experience required (Oil/Gas or Pharma preferred)
• Experience with electronic document management systems and/or paper document management systems, such as document change requests, etc.
• Advanced proficiency with Word & Excel

Job Duties:

• Support the document change request process and any other process and procedure related to document control.
• Serve as the SME of the electronic DMS system.
• Train and assist other employees on DMS use.
• Initiate/manage workflows, perform final formatting edits of documents, assist/train other employees on use of the system, and perform system troubleshooting/configuration improvement tasks.
• Develop and implement process improvements.
• Support customer audits and inspections.
• Cross-train with other members of the Quality Systems group to serve as back up for other Quality Systems functions as needed, including deviations review board, change review board, learning management system, etc.
• Perform other duties as assigned.
• Perform other duties as assigned.

Required Skills:

• Associate’s or above required. 4+ years of experience required (Oil/Gas or Pharma preferred)
• Basic GMP knowledge required.
• 1-2 years of Experience with electronic document management systems and/or paper document management systems, such as document change requests, etc.
• Advanced proficiency with Word, Excel, PowerPoint, etc.
• Technical writing skills preferred.
• Excellent written and oral communication skills, listening skills, independent and self-motivated, but team-oriented, with the ability to interact effectively with staff members from multiple levels and departments.
• Experience working in a customer support role with many different departments and personnel levels.
• Must have strong organizational skills and be able to manage and prioritize multiple assignments with tight turnarounds, while adjusting to changing demands and directives
• Strong ability to troubleshoot and problem-solve.
• Team player but also, must be a self-starter, highly motivated and willing to take initiative with process improvements.
• Highly responsible and a quick learner who follows all the outlined procedures.
• Able to follow directions and very detail oriented.

Shift: Day / Afternoon