Executive Assistant III

Industry: Pharmaceutical/Biotechnology

Duration: 12 Months

Pay Rate: $43

Job Description:

• Some after-hours coverage is expected. The resource should anticipate after hours request 2-3 days out of the week.
• The resource must be flexible as they are expecting a 10-30 hour per week work week to include possible work on weekends.
• They must check their phone periodically for any after-hours requests.

The resource must be highly experienced at least 9 plus years of experience. Please no job hoppers or resumes with multiple short term roles.

• Supporting the PMO team (team of three executives)
• Provide availability to BCG upon requests
• On call for questions or small requests via teams (who is in the office today, when is the next X, pushing meeting back by 15, etc.)
• Act as the central point of contact for BCG admins
• Managing the FFG email
• Managing the FFG calendar
• One off meeting requests
• Reschedule requests
• Meeting Series
• SteerCo Touchpoint
• For for Growth SteerCo (with CV)
• EC++ Fit for Growth (with CV)
• Standing Cross-Workstream Delegate Touchpoint
• Workstream and PMO check ins (weekly on Thursday for each workstream)
• Scheduling meeting
• PMO Standup
• Core PMO Standup

Other:

• Attendee change requests
• Track and communicate declines / tentative
• Track and communicate vacations / OOO
• Negotiate with EC EAs to have EC members dial in from vacations
• Ensure the rooms that are set aside are not being double booked / managing acceptance of invites for 3 conference rooms
• BCG Team Support for onboarding (we have now onboarded 63 people)
• Registering all visitors in Envoy (until badges are ready)
• Onboarding new team members with HR to ensure account access is provided
• Onboarding new team members with Security to get badges
• Other
• Work with the real estate on securing rooms for the teams
• Work with IT on removing rooms from the system so they can’t be booked by those not involved in FFG
• Ordering catered lunch and snacks as needed for long / lunch hour meetings
• Key Points:
• Semi-frequent work requests before 8 AM, after 6PM or on the weekend
• Frequent same day / urgent requests
• Common to get a list of 20 needs sent over late on a Friday that need to be done for Monday
• 10-30 hours a week needed
• Ability to respond quickly is needed

Shift: Day