Information Governance Specialist

Duration: 6 Months

Implement and administer enterprise-wide document management systems and related procedures that allow the organization to capture, store, retrieve, share, and destroy electronic records and documents.

Develops, operates and maintains a comprehensive Records Management Program, including compliance with all legal, regulatory, corporate, and financial requirements, and record retention and destruction schedules. Ensures appropriate procedures for the creation, maintenance, archiving and destruction of Records.

Coordinates with appropriate business areas impacted by legal proceedings and audits.

Identifies vital records and establishes guidelines to maintain business continuity after a disruption or disaster.

Job Duties

Understands the basic principles, theories and concepts related to the profession and learns how to apply them within the culture.

Follows standard practices and procedures in analyzing situations or data from which answers can be readily obtained.

Contributes to specific objectives and outcomes as directed.

ADDITIONAL JOB DUTIES

Levels 1, 2, Senior and Lead

• Follow and assists with Sets, implements and follows organizational policies and best practices.
• Identifies who is responsible and accountable for managing records within the organization.
• Maintains and updates an appropriate Records Retention and destruction schedule compliant with all applicable laws and regulations.
• Coordinates with the IT Department regarding the management of electronic Records and maintenance of Records management software.
• Coordinates with Security regarding classification, security, protection and destruction of Records including off-site storage and retrieval.
• Follows best practice procedure, guidelines and standards for recordkeeping and classification of physical and electronic Records.
• Trains Records coordinators from each department on procedures and guidelines related to Records management.
• Routinely communicates with all departments regarding Records management issues and changes.
• Manages, monitors, and tracks official Records of any media throughout their life cycle.
• Remains current with archival record management technology, legislation and policies.
• Carries out procedures for and enforcement of any holds on Records destruction because of tax, legal, or operational reasons.
• Works cooperatively with IT Department to provide appropriate repository and plan for mission critical business Records and Disaster Recovery.
• Supports and instructs departments and their personnel regarding management of documents that are not deemed Records.

Experience

Requires minimum 2 years job related work experience in excess of degree requirements

Education

Bachelor's Degree: Library Science, Business or related field (Required)

Master's Degree: Library Science or related field (Preferred)

or a combination of education and experience that provides equivalent knowledge to a major in such fields is required.

The foregoing description reflects the minimum qualifications and the essential functions of the position that must be performed proficiently with or without reasonable accommodation for individuals with disabilities. It is not an exhaustive list of the duties expected to be performed, and management may, at its discretion, revise or require that other or different tasks be performed as assigned. This job description is not intended to create a contract