Receptionist

Industry: IT

Duration: Full time / Permanent

Pay Rate: $40K- $45K based on experience.

Job Description:

The Executive Admin– Reception position is responsible for independently performing day to day administrative tasks along with work functions specific to Reception Management.

Daily walk around of the facility to assess readiness of the facility for daily operations. This task will include but not restricted to making sure of cleanliness, availability of office supplies and break room supplies such as tea/coffee refilled throughout the facility, managing printing requests, coordinating shipping of items, ordering of administrative supplies, preparing, and assisting during client visits and other tasks as may be assigned from time to time by the Supervisor.

Reception Duties:

• Reception Management
• Receive clients & guest at the front desk.
• Perform Mailing & Shipping tasks as required (through Fedex / UPS / others)
• Mail collection and distribution.
• Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings.
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Executive Admin Duties:

• Order & manage supplies (pantries, copiers, office supplies, etc.)
• Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg management for the same.
• Maintain Seat Occupancy data.
• Identity Cards/Badge management
• Create UPS Shipping label request.
• Billing and any other Admin duties that may be required / assigned by Supervisor from time to time.

Qualifications:

• Should possess excellent English communication skills (written & verbal)
• 5-10 years of field experience
• Associate  degree
• Should have good computer skills: Microsoft Office (especially word, excel, power point etc.).
• Should have knowledge of: - (1) Office & Reception Management (2) Basic purchase procurement processes (pantry & Office supplies)
• Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment.
• Should possess: - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability.
• Should be: (1) Proactive (2) Self-motivated (3) Adaptive (4) Professional (5) Able to multitask, (6) Accessible on phone for any emergency requirement at the location.
• Should be: (1) Flexible (2) Available for work outside of regular business hours (i.e., Come in early/ Leave late) if needed as per project requirement.

Shift: Day