Facility Coordinator

SGS_JOB_1919

Business Support
 Wisconsin
PC Literate. Basic office skills
creating reports
filling out forms.

Contract - 03+ Months

Location: Oconomowoc, WI 53066. Work Schedule: 01st Shift, 8am – 5pm (Mon-Fri) This is a facilities position, so the job entails light maintenance such as chair assembly, dock management, and mail delivery. This position also requires a high level of customer interaction from C level to office staff. Good communications skills are a must along with some PC skills as well. They will be responsible for retrieving tickets form the Service Now system and then completing the requests in a timely manner and reporting back to the client when complete Someone who is self-motivated, mechanically inclined, small repairs such as chair assembly and some dock work are required as well. Lifting 50 pounds no extensive walking.

Job Responsibilities:

  • Responsible for assisting in the daily management of assigned facility.
  • The Corporate Facility Services Specialist will perform weekly inspections of building, minor maintenance, moving furniture and boxes, conference room presentation set-ups.
  • The Specialist must be customer service driven, with a keen eye for detail. Conference Room Set-Ups - Set up tables, chairs and audiovisual equipment in conference rooms as defined by calendar meetings. Utilize procedures and guidelines as directed by Site Manager.
  • Collect and discard/recycle items left from previous meetings such as papers, water bottles, etc.
  • Understand and follow the conference room presentation standards as outlined in the guide set-up.
  • Identify and report problems with A/V equipment, including telephones and conference phones
  • Deliver and pick up equipment throughout the campus. When placing equipment in a room, ensure equipment is functioning, focused, and ready to use by customer.
  • Educate business partners and staff in the use of built-in audiovisual equipment and assist in the operation of equipment during meetings as needed. - Respond to radio communication from Coordinator and/or Supervisor to assist with A/V and room setup changes.
  • Confirm the completion of any set-up changes throughout the day with Coordinator.
  • Operations Service requests - Complete assigned service requests, including, but not limited to: - delivery of keys - move boxes within campus - relocate furniture - movement of grids - build rolling/bakers racks, body forms, small store fixtures
  • Complete service requests, inventory, review and prioritize tasks to be completed
  • Coordinate deliveries between vendors, charity pick-ups, and customers while following all applicable building access guidelines.
  • Perform weekly building inspections as defined by the building inspection checklist. - Keep all storage closets always organized.
  • Responsible for ensuring that the rain mats are put down and taken up, as weather dictates. Inter-Office Moves
  • Deliver moving boxes and labels as directed by Move Services and/or Coordinators.
  • Assist moves vendors with relocation of computer equipment's and boxes.
  • Regular sweeps of areas following a move to collect empty boxes.
  • Preforms other duties as assigned.

Skills:

  • Valid Drivers’ License required. Ability to walk, stand, kneel, and carry objects up to 50 lbs. Excellent customer service skills.
  • Ability to be flexible and to be a team-member is a must. Ability to understand and follow written and verbal communication and instructions.
  • Ability to work independently on multiple projects involving different customer groups.
  • Ability to work as a team member in balancing workloads and pending tasks that need to be completed within a given timeline.
  • PC Literate. Basic office skills, creating reports, filling out forms, tracking invoices/work

Education/Experience:

  • High school or GED is required

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