Legal Office Admin & Hospitality Specialist

sgs-job-6033

Industrial
 Florida
Office Management
hospitality
Document specialist
record Specialist
mailroom operation
document production
workplace management

Contract - 03+ Months Extendable

Location (mandatory): Miami, FL 33131 o Shift: 10am to 7pm Experience in legal services, office services, hospitality, facilities, records management, mailroom operations, document production, or workplace experience roles.

Job Responsibilities:

  • Experience supporting attorneys, executives, or professional services environments.
  • Experience with conference room management, mail/package handling, print production, or reception support.
  • Bilingual English and Spanish communication skills preferred.
  • Ability to handle sensitive and confidential legal documents with a high degree of accuracy, discretion, and attention to detail.
  • Experience supporting immigration practices, legal document preparation, court filings, courier services, or other time-sensitive legal workflows is a plus.
  • Typical Day-to-Day Responsibilities
  • Process print, copy, scan, and document production requests.
  • Support legal document preparation and production workflows.
  • Manage incoming and outgoing mail, courier deliveries, accountable packages, and shipping requests.
  • Conduct daily office mail sweeps and service deliveries.
  • Set up, monitor, and break down conference rooms and meeting spaces.
  • Support hospitality operations including pantry maintenance, coffee service, catering support, and conference room readiness.
  • Provide backup reception coverage.
  • Maintain office and hospitality supply inventories.
  • Assist with workstation setups, office moves, and basic facility support.
  • Provide basic technology support and act as backup support for local IT activities as needed.

Skills:

  • Office Management, hospitality, Document specialist, record Specialist, mailroom operation, document production, workplace management

Education/Experience:

  • Requires high school diploma, GED, or equivalent work experience. Some related copy job experience is preferred. Minimum of 1 year of experience in the Legal Industry is strongly desired. Ability to provide excellent customer experience, utilizing strong customer service, personal and communication skills.

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