Receptionist / Legal Office Services Specialist

sgs-job-6067

Business Support
 California
Receptionist
Administrative Assistant
Front Desk Coordinator
Legal Receptionist
Executive Assistant
Office Coordinator
Concierge
Guest Services

Contract - 05

Location : Palo Alto, CA 94304 This role is best suited for someone who has worked as a Receptionist, Administrative Assistant, Front Desk Coordinator, Legal Receptionist, Executive Assistant, Office Coordinator, Concierge, or Guest Services Professional and is comfortable interacting with high-level legal professionals and clients in a fast-paced office setting. The manager is prioritizing professionalism, customer service, communication skills, reliability, and the ability to manage multiple responsibilities simultaneously.

Job Responsibilities:

  • Greet and assist all visitors professionally
  • Create a positive first impression for clients and guests
  • Manage visitor check-in procedures
  • Answer and route incoming calls
  • Follow firm and Ricoh telephone etiquette standards
  • Handle inquiries professionally and efficiently
  • Schedule and reserve conference rooms
  • Coordinate meeting logistics

Skills:

  • 3+ years of business, administrative, receptionist, or front-desk experience
  • Prior law firm, legal services, corporate office, hospitality, or executive support experience highly preferred
  • Experience using:
  • Microsoft Word
  • Microsoft Excel
  • Outlook
  • Multi-line phone/switchboard systems
  • Strong receptionist, administrative, or switchboard experience
  • Experience supporting a law firm or legal office environment preferred
  • Excellent customer service and communication skills
  • Strong organizational and multitasking abilities
  • Ability to work independently with minimal supervision
  • Professional demeanor when interacting with attorneys, paralegals, executives, clients, vendors, and visitors
  • Experience managing calendars, conference rooms, and meeting logistics

Education/Experience:

  • High school diploma

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