Accounts Payable Clerk

SGS_JOB_1740

Admin/Clerical
 California
Scanning
Invoices
SAP
Accounts Payable

Contract - 3+ Months

Location - Union City, CA 94587, Accounts Payable Completes vendor or payments by verifying entries and comparing system reports to balance. Analyzing invoice/expense reports; recording entries; monitoring discount opportunities, Scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies, Insuring credit receipt; issuing stop-payments or purchase order amendments; reimbursing employee expenses.

Job Responsibilities:

  • Process trade invoices including but not limited to Normal Supplier Invoices, Normal Freight Invoices, FB60 Transactions for the Non-Three way match divisions, Coded Invoices (General Ledger Accounts), and simple exception & banking entries in a timely manner
  • Prepare billing information and verify any changes to support accurate and efficient billing process and financial close
  • Assists the finance and accounting department with payment and tracking of bills and reconciling conflicts
  • Input and process transactions into electronic accounts receivable and billing systems
  • Answer trade billing questions and troubleshoot billing issues and inquiries
  • Verify and process personnel expense reports
  • Log check batches and supervise computerize check runs? Paying bills and invoices in accordance with established methods and procedures
  • Maintaining accurate records of all Accounts Payable transactions
  • Working with internal staff (purchasers) and external vendors and suppliers to clarify differences and reconcile conflicts
  • Following proper procedures and taking direction from senior staff
  • Developing technical skills
  • Disburse payment to suppliers, vendors, and employees
  • Perform timely account reconciliation by verifying entries and compare to balances
  • Confirm that the appropriate general ledger codes have been entered on each trade invoice
  • File all trade invoices each day in the appropriate files after they have been vouchered
  • Contact suppliers or divisions for appropriate documentation to process invoices
  • Verify trade invoices by reconciling monthly statements and related transactions
  • Ensure correct approval, sorting, coding, and matching of invoices/receipts
  • Ensure all legal and business licenses are renewed in accordance with state and federal laws annually
  • Provide excellent customer service in all interactions with internal and external customers, including but not limited to personnel from other divisions, vendors, suppliers, and other departments
  • Perform other job-related duties as assigned

Skills:

  • Scanning Invoices
  • AP Coding
  • Processing Vendor Invoices in SAP
  • Pulling Concur back up for SAP Indexing
  • AP Experience, SAP experience, MS Excel, and Word, 10 Key and experience with large workloads
  • Interviews will be in person
  • High school diploma or equivalency plus 1 year of experience
  • Knowledge with Generally Accepted Accounting Principles (GAAP), federal regulatory guidelines, and organizational objectives
  • Proficiency using Microsoft Excel spreadsheets in creating pivot tables, develop charts, and complex formulas

Education/Experience:

  • Working knowledge of SAP software financial modules
  • Excellent accuracy and attention to detail skills to process large numbers of invoices
  • Proficiency using high mathematical concepts such as fractions, algebra, statistics, mathematical modeling, and, to some extent, calculus
  • Strong communication skills
  • written, verbal, persuasion, motivation, facilitation of strong working relationships
  • Knowledge of other MS Office Suite and/or software applications related to job functions
  • Excellent interpersonal, customer service, analytical/problem solving, problem management, presentation development, presentation, and communications skills

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