Event Coordinator

SGS_JOB_2852

Admin/Clerical
 California
Administrative
event planning

Contract - 04 Months

Location (mandatory): 333 Continental Blvd El Segundo California USA 90245 The Coordinator position is an administrative role within Global Corporate Events and Philanthropy team. The Coordinator will support and help accelerate the activities and goals of the department at an exciting time in the evolution of, as the team builds a center of excellence surrounding our purpose with global events.

Job Responsibilities:

  • Manage busy schedules and calendars; multiple meetings with direct reports, colleagues and external partners in various time zones
  • • Professionally respond to external partners via phone and email
  • • Schedule weekly direct report meetings and other recurring meetings
  • • Process purchase orders and invoices for agency expenses and assist with budget details
  • • Complete and submit expense reports for executives
  • • Communicate with the executives on a daily basis, prioritizing messages and requests that come across the desk
  • • Personal tasks including getting lunch when calendar schedule requires
  • • Managing a busy schedule for VP, juggling time zones and senior-level stakeholder relationships and needs
  • • Scheduling and managing recurring team meetings
  • • Arranging travel including air, hotel, ground transportation for VP; submitting and managing VP expenses
  • • Prioritizing executive’s schedule based on knowledge of needs & priorities
  • • Interact / Collaborate with C-suite executive assistants and teams
  • • Provide backup coverage as needed when the department coordinator is out of office

Skills:

  • administrative experience
  • MS Office -- Outlook, Word, Excel and Power Point, Canva
  • researching vendors, researching venues, registration, hotel, food and beverage

Education/Experience:

  • Bachelor’s degree required
  • • 2+ years administrative experience supporting leaders at the executive level
  • • Ability to juggle multiple tasks and projects and tight deadlines
  • • Ability to handle changing schedules quickly and efficiently
  • • Curious; calm under pressure and rigorous attention to detail
  • • Avid team player
  • • Ability to flex work schedule based on business need
  • • Some travel required, two-three times per year
  • • Advanced computer skills in MS Office -- Outlook, Word, Excel and Power Point, Canva
  • • Excellent interpersonal skills, which will enable him/her to interact with a range of personalities and styles to establish effective relationships at all levels of the organization  

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