Accounts Payable Clerk

SGS_JOB_2981

Admin/Clerical
 California
Accounts Payable
SAP
Invoices
Data Entry
MS Excel

Contract - 4 Months

Location : “Union City, CA 94587” Provide support to various needs of the acctg such as data entry, scanning documents, copying, filing, answer phones, coding and processing invoices, and working with excel spreadsheets.

Job Responsibilities:

  • Completes vendor or payments by verifying entries and comparing system reports to balances; Code, Scan and Index Invoices to SAP.
  • Audit Employee Expense Reimbursements meeting compliance requirements.
  • Paying bills and invoices in accordance with established methods and procedures.
  • Maintaining accurate records of all Accounts Payable transactions.
  • Working with internal staff (purchasers) and external vendors and suppliers to clarify differences and reconcile conflicts.
  • Following proper procedures and taking direction from senior staff Disburse payment to suppliers, vendors, and employees.
  • Perform timely account reconciliation by verifying entries and compare to balances.
  • Confirm that the appropriate general ledger codes have been entered on each vendor invoices.
  • File all trade invoices each day in the appropriate files after they have been vouchered.
  • Contact suppliers or divisions for appropriate documentation to process invoices.
  • Ensure correct approval, sorting, coding, and matching of invoices/receipts.
  • Ensure all legal and business licenses are renewed in accordance with state and federal laws annually.
  • Provide excellent customer service in all interactions with internal and external customers, including but not limited to personnel from other divisions, vendors, suppliers, and other departments.
  • Perform other job-related duties as assigned

Skills:

  • High school diploma or equivalency plus 2 years of experience in AP.
  • Must be proficient in MS Office such as Excel and Word, type 40 words per minute, Detail Oriented, good communication skills
  • Proficiency using Microsoft Excel spreadsheets in creating pivot tables, develop charts, and complex formulas.
  • Able to process large volume of invoices.

Education/Experience:

  • Working knowledge of SAP software financial modules and Concur Expense Reimbursement.
  • Excellent accuracy and attention to detail skills to process large numbers of invoices.
  • Strong communication skills, written, verbal, persuasion, motivation, facilitation of strong working relationship.
  • Knowledge of other MS Office Suite and/or software applications related to job functions
  • Excellent interpersonal, customer service, analytical/problem solving, problem management, presentation development, presentation, and communications skills.

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