Executive Assistant

SGS_JOB_3547

Admin/Clerical
 California
Calendar Management
Travel arrangement
Meeting scheduling
Coupa

Contract - 6 months

Location (mandatory): El Segundo CA 90245 The Executive Assistant/Tax Project Administrator position is responsible for the Corporate Controller's Office and Tax leadership teams and reports directly to the Sr Vice President & Corporate Controller and Sr Vice President of Tax. The position is responsible for general administrative support, as well as specialized administrative operational support, including .

Job Responsibilities:

  • Manage a busy schedule, calendar, and correspondence for the SVP/Controller ("SVP") and leadership. The SVP and leadership team have multiple meetings, and extensive communication with direct reports, staff, colleagues, and external providers in various time zones globally. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
  • Complete efficiently and accurately a broad variety of administrative tasks that facilitate the Controller and Tax department's ability to effectively lead the organization, including: assisting with special projects; coordinating IT desktop issues; designing and producing complex documents, reports, and presentations as needed; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; managing vendor invoices; making travel arrangements; and completing expense reports.
  • Prioritize executive's schedule and needs based on knowledge of needs & priorities (i.e. act as a "gatekeeper" and "gateway" role, and demonstrate ability to maintain credibility, trust, and support.) Determine appropriate course of action, or response, exercising proper judgment, especially on matters of a confidential or critical nature.
  • Anticipate, actively manage, and execute the SVP and departmental business needs.
  • Manage all aspects of the department's office services including booking meeting rooms, managing correspondence, and supply management and replenishment.
  • Juggle multiple tasks and projects accurately, including support of the department during the close process, with the ability to grow to take on more in support of the team.
  • Assistance with the preparation of the agenda and distribution of materials for Audit Committee, CFO, and finance leadership meetings.
  • Assistance with data collection involving communications to global finance team, and organization of data received.
  • Assistance with handling correspondence with tax authorities regarding notices and inquiries.
  • Manage operational support for tax department, including billing and budget tasks such as vendor set up, purchase orders, reviewing and approving invoices, and budget tracking; documentation and record management.
  • Assistance with materials for various other meetings including presentations, drafting agendas, compiling information, etc.
  • Tasks such as obtaining staff meals when calendar schedule requires, interacting with the other assistants and teams.
  • Execute other ad hoc requests from the executive and department.

Skills:

  • Calendar Management, Travel arrangement, Meeting scheduling, Project management, Microsoft Outlook, Excel and PowerPoint, Coupa
  • Strong verbal and written communication skills. Experience working with international and domestic teams, multiple time zones and multiple languages.
  • Strong organizational skills and attention to detail. Make appropriate, informed decisions regarding priorities and available time. Ability to deal with and handle changing schedules quickly and efficiently.
  • Expert proficiency with Microsoft Office -- Outlook, Word, Excel, Power Point, etc.
  • Ability to complete a high volume of tasks and projects with little or no guidance. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround; strong problem-solving skills are required.
  • Excellent interpersonal skills, which will enable him/her to interact with a range of personalities and styles and to establish effective relationships at all levels of the organization.
  • Be strongly self-motivated, decisive and able to work in a fast-paced environment.
  • Be proactive and capable of working as a member of a team, as well as independently.
  • Possess the desire and commitment to take on increasingly greater levels of responsibility.
  • Be trusted and loyal; maintain a high level of integrity and discretion in handling confidential and sensitive information.
  • Cultural sensitivity towards employees and visitors.
  • Understanding of how to represent an executive office and acting with sensitivity around this.
  • Ability to think ahead, anticipating important needs and meetings.
  • Ability to treat external parties as true partners, understanding that their success will lead to Mattel's success.
  • Flexibility to come in early or work late, as necessary and where approved.
  • Demonstrated a growth mindset by staying curious and continuously learning, embracing challenges, and improving themselves.

Education/Experience:

  • 7+ years administrative experience supporting at the senior executive level.
  • A bachelor's degree is preferred, but not required.

Related Jobs

Warehouse Assistant

Admin/Clerical
 Pennsylvania
$15 Hourly.
3-6 Weeks (Contract + Potential extension)

Location (mandatory): Neville Island in Pittsburgh, PA 15225 Contract opportunity for a reliable and detail-oriented contract warehouse assistant to support marketing and fulfillment operations. This role focuses on assembling marketing materials, combining printed collateral, stuffing envelopes, and preparing items for shipment. Ideal for someone who enjoys hands-on work in a clean, organized warehouse environment.

Warehouse
Picking
Packing
Material Handling

Shipping Order Clerk

Admin/Clerical
 Tennessee
$16-17.50/hr. on W2
06+ (Possibility of Temp to Hire)

Location : Nashville, TN 37207 Shift: Monday–Friday, 6:30am to 3pm Dress Code: Business Support This is a physically demanding warehouse role that requires receiving, shipping, inventory handling, lifting, and standing throughout the day. Accuracy, attention to detail, and warehouse experience are essential for success in this position.

Receiving
Shipping
Inventory Handling
WMS
Warehouse Management System
Order Entry
Order Management
Forklift

Receptionist / Front Desk Hospitality Ambassador

Admin/Clerical
 California
$30-$33/hr. on w2.
12-month contract (possibility of extension)

Shift Time: • 7:00 AM – 4:00 PM • 8:00 AM – 5:00 PM • Bi-weekly Thursday meetings until approximately 6:30 PM The Hospitality Ambassador will provide a high-touch, professional hospitality experience for employees, visitors, and business partners at a corporate campus in South San Francisco. This fully onsite, customer-facing role serves as the first point of contact in the lobby and supports visitor management, campus access, guest services, and daily site operations in coordination with Security and other internal teams.

Microsoft Office
Google Suite
badge management
interpersonal skills
hospitality skills

Administrator, Mortgage Processing

Admin/Clerical
 Texas
$23/hr on W2 (Without PTO)
3 Months (Potential Extension/Conversion)

Small Description: Responsible for processing mortgage loan applications for residential purchase and refinance transactions. The role requires mortgage processing experience, knowledge of lender and investor guidelines, and the ability to review loan documentation while ensuring compliance with applicable regulations. This is a 100% onsite position with a 90-day contract and the potential for extension or conversion.

Mortgage Processing
Loan Processing
Loan Closing
Credit Analysis
Microsoft Office
Mortgage LOS
Customer Service

Administrative Assistant

Admin/Clerical
 California
$30-$33 per Hour
2-year contract (No guaranteed conversion to FTE. It will depend on business need and availability of FTE position at the time)

Day to Day: Administrative Assistant. The role provides day-to-day administrative support for Gas Distribution district operations, with an emphasis on timekeeping and payroll support, ARCOS administration, vacation and leave tracking, DVIR administration and records retention, as-built processing in SAP/Procore, permit support, reporting, supply ordering, and general administrative coordination. The role will be work with employees, supervisors, management, and other district administrative staff to resolve discrepancies and keep operational records and processes current.

Timekeeping & Payroll
Utility Workforce
SAP / Procore
Data Entry & Reporting and Records Management & Compliance

Team Administrative Assistant – R&D Operations & AI Productivity

Admin/Clerical
 California
$51.00
01 Year Contract +

Location :-Santa Clara, CA 95050 An adaptable, tech-forward Executive Assistant supporting the leadership team within RDS R&D Computational Science and Informatics (CSI). This role drives high-level administrative, operational, and event management operations while leveraging modern AI productivity tools to optimize executive workflows, synthesize key information, and reduce administrative overhead across the department.

Executive Administrative Support
Calendar Management
Travel Coordination
Event Management
Departmental Operations
Budget Preparation
Expense Tracking
Purchase Order (PO) Creation
Invoice Reconciliation
Document Management
Google Workspace
Microsoft 365
Generative AI Tools (ChatGPT
Gemini)
Prompt Writing
Workflow Optimization
Vendor Management
Candidate Interview Scheduling
Cross-Functional Collaboration
Confidentiality
Communication Skills

Part-time Mailroom Clerk

Admin/Clerical
 Maryland
$18 per Hour
1 year contract

Silver Spring, MD 20904 This is a 4-hour shift that starts at 6:30 PM. The dates for the magazine inserts have been modified. We will share next year's calendar as soon as we receive. • 10/09/26 • 11/06/26 • 12/11/26

Warehouse
Mailroom
Mail/Package Sorting
Distribution
Tracking/Record Keeping
Data Entry

Receptionist

Admin/Clerical
 Pennsylvania
12 Months

Location : Holtwood, PA 17532 The Receptionist serves as the first point of contact for visitors and callers, providing professional customer service and administrative support. This role is responsible for answering calls and emails, assisting visitors, maintaining reception areas, performing data entry and document management, creating promotional materials, and supporting public events and recreational programs.

Customer Service
Reception
Data Entry
Microsoft Office 365
Communication

Administrative Assistant: II

Admin/Clerical
 California
$28.00
2-year contract

Location: San Diego, CA 92123 Primary tasks would include: · Scheduling meetings and calendar management, · Expense reports, · Meeting note taking, · Event planning (e.g., all-hands, team building, etc.), · Ordering supplies, etc.

Organized
Strong communication skills
Proactive problem solving
logo

At SGS Consulting, we go beyond resume-job matches, creating meaningful connections and pathways for individuals to thrive in defining careers.


© 2026 All rights reserved.
logologologologo