Executive Assistant

sgs-job-3962

Business Support
 Massachusetts
Microsoft Office 365
Outlook
SharePoint
Excel
and OneDrive

Contract - 01 Year Contract + (Highest possibilities of Extension)

Location - Cambridge, MA 02142 (Hybrid) Client is seeking a proactive, high-caliber Executive Assistant to serve as a strategic partner to our Leadership Team (LT). This is not a traditional support role; it is a hybrid position combining high-level administrative partnership with light project management. The successful candidate will act as the "connective tissue" for the department, ensuring operational efficiency, managing complex logistical puzzles, and maintaining a professional environment in our Cambridge office.

Job Responsibilities:

  • Calendar Architecture: Proactively manage complex, high-volume Outlook calendars, anticipating conflicts and prioritizing high-impact engagements.
  • Global Travel & Logistics: Orchestrate seamless domestic and international travel itineraries, ensuring full compliance with corporate policy and optimal time management for LT members.
  • Financial Coordination: Manage the end-to-end lifecycle of Purchase Orders (POs) and Scopes of Work (SOWs), ensuring accurate tracking and timely budget reporting.
  • Digital Asset Management: Maintain and optimize SharePoint and OneDrive environments to ensure team resources are organized and accessible.
  • Event Management: Partner with Corporate Meetings and Congresses to execute large-scale team events and high-stakes leadership meetings.

Skills:

  • Technical Savvy: Expert proficiency in Microsoft Office 365 (Outlook, SharePoint, Excel, and OneDrive).
  • Mindset: A solution-oriented multitasker who remains calm and professional under pressure.
  • Communication: Exceptional verbal and written skills with a knack for navigating ambiguous situations.

Education/Experience:

  • Associate’s degree required; Bachelor’s degree preferred.

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