Data Coordinator II

sgs-job-6041

Information Technology
 California
Database management
data entry
Laboratory equipment
cost tracking

Contract - 6 months (possibility of extension)

Shift Time: Day shift / Regular business hours The Data Coordinator II will support laboratory equipment calibration and qualification programs through database management, documentation review, asset tracking, vendor coordination, and maintenance reporting. The role involves maintaining accurate calibration records, scheduling external vendor services, tracking purchase orders and costs, and supporting internal and external audits.

Job Responsibilities:

  • Maintain electronic and physical calibration records for laboratory instruments and equipment.
  • Review and process calibration, commissioning, qualification, and validation documentation.
  • Enter calibration and maintenance data into asset management systems, including Blue Mountain Regulatory Asset Manager (RAM), SAP, and ASPIRE-related databases.
  • Generate calibration and maintenance recall and status reports.
  • Initiate quality investigation forms for instruments found outside acceptable tolerance limits.
  • Coordinate calibration and qualification service schedules between external vendors and internal customers.
  • Track equipment assets and manage asset induction into applicable asset management systems.
  • Coordinate shipping, receiving, and tracking of laboratory instruments and equipment sent to external calibration vendors.
  • Track purchase orders, service costs, and related operational metrics.
  • Provide routine status updates and communications to key stakeholders.
  • Escort external vendors into controlled laboratory spaces.
  • Support internal and external audits, projects, and data integration activities.

Skills:

  • Database management and data entry
  • Documentation processing and records management
  • Calibration and maintenance tracking
  • Laboratory equipment and asset management
  • Calibration and qualification coordination
  • SAP and asset management databases
  • Blue Mountain Regulatory Asset Manager (RAM) and ASPIRE databases
  • Vendor scheduling and coordination
  • Report generation and data tracking
  • Purchase order and cost tracking
  • Shipping, receiving, and equipment tracking
  • Quality investigation documentation
  • Audit support and stakeholder communication

Education/Experience:

  • Experience in data coordination, database administration, documentation processing, or asset management.
  • Experience maintaining records and processing data related to laboratory instruments, equipment calibration, or maintenance.
  • Familiarity with calibration and qualification documentation, including commissioning and validation records.
  • Experience with SAP, Blue Mountain RAM, ASPIRE, or similar asset management systems is relevant.
  • Strong organizational skills and attention to detail for maintaining accurate records and tracking equipment.
  • Ability to coordinate with internal stakeholders and external service vendors.
  • Experience supporting audits and working with quality-related documentation is preferred.

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