Conference Support Specialist

SGS_JOB_2109

Admin/Clerical
 Virginia
Event
catering.

Contract - 06 Months

Location : Crystal City-Virginia-22202. We are seeking a reliable and detail-oriented Conference Support Specialist to provide support with catering, conference room setup, and daily coffee service. The successful candidate will work 20 hours a week, Monday through Friday, from 7:00 AM to 11:00 AM, with every other Friday off due to our 9X80 schedule.

Job Responsibilities:

  • Pick up catering deliveries in the lobby and set up food as needed for working meals.
  • Supervise catering setup for larger events with 75+ attendees, including clean up after meals conclude.
  • Catering events are expected 3-4 times per week, including breakfast, lunch, and evening receptions.
  • Serve as backup to set up daily coffee service in common areas as needed, including:
  • Brewing coffee
  • Setting out hot water for tea
  • Ice water
  • Replenishing during the day as needed
  • Visitor count ranges from 5 people to over 200 people daily, with this task expected to be needed 2-3 times per month.
  • Assist with setting up conference rooms and modular spaces to support customer meetings, including:
  • Setting up 5-foot round tables and chairs for events up to 200 attendees
  • Configuring modular spaces with daisy-chained tables
  • Setting up registration tables, speaker panel chairs, 6-foot tables, and lecterns as needed
  • Maintain accurate inventory of beverage service supplies, including:
  • Coffee
  • Coffee filters
  • Coffee condiments
  • Notify the appropriate personnel when inventory is running low.
  • Cleanliness and Organization:
  • Maintain cleanliness and orderly workspaces, kitchens, and storage rooms.
  • Communication:
  • Participate in daily calls to discuss meeting setup requirements and ensure seamless execution of events.

Skills:

  • 1-2 years of experience in a related field (hospitality, events, or customer service)
  • Catering Support:
  • Daily Coffee Service:
  • Conference Room Setup:
  • Inventory Management:

Education/Experience:

  • High school diploma

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