Executive Assistant

SGS_JOB_1790

Admin/Clerical
 California
Calendar Management
Travel arrangement
Meeting scheduling
Project management

Contract - 6 months

Location: El Segundo CA 90245 Coordinate daily calendar of VP and maintain team calendar of events; manage schedules with external partners and cross functional partners in various time zones

Job Responsibilities:

  • Drive meeting agendas and recap/next steps for Staff Meetings
  •  Assist VP with creation of Power Point decks for internal and external presentations.
  •  Drive Town Hall meeting planning, agendas and cross functional coordination inclusive of meeting logistics
  •  Effective verbal and written communication to interact with clients, staff and external stakeholders
  •  Manage travel logistics inclusive of travel arrangements including air, hotel, ground transportation for VP
  •  Facilitate internal team communications (e.g. craft, distribute information and respond to questions and actions, as needed)
  •  Identify efficient ways to run the department and ‘virtual office’; troubleshoot malfunctions and barriers to support the broader team
  •  Manager purchase orders and invoices for agency expenses and assist with budget tracking and reconciliation
  •  Complete and submit expense reports for VP and Directors
  •  Handle multiple tasks and projects, with the ability to grow as a project management professional
  •  Assist broader team when necessary

Skills:

  • Calendar Management, Travel arrangement, Meeting scheduling, Project management, Microsoft Outlook, Excel and PowerPoint

Education/Experience:

  •  5+ years administrative experience supporting at senior levels
  •  Must have an extremely high attention to detail and sense of urgency
  •  Proficiency in Microsoft Outlook, Excel and PowerPoint
  •  Ability to positively build and maintain relationships across organization
  •  Be trusted and loyal partner; able to handle confidential and sensitive information
  •  Ability to deal with and handle changing schedules quickly and efficiently
  •  Demonstrated ability to work as a team player
  •  Demonstrated excellent communications skills, both written and oral
  •  Demonstrated excellent organizational skills with an ability to think proactively and prioritize work
  •  The desire and commitment to take on increasingly greater levels of responsibility
  •  Flexible schedule and the ability to be available after hours/on weekends as needed

Related Jobs

Admin Assistant II

Admin/Clerical
 California
$26.00–$28.00
24 Month(Possibility of Extension)

Location- Carlsbad CA 92008 Provides administrative support to a department or individual, Duties may include word processing, filing, faxing, answering phones, receiving, and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. May work on special projects, Strong communication skills and organizational skills are essential. Familiarity with MS Office required.

Customer Service
Administrative
Communication
Microsoft Office

Admin Assistant III

Admin/Clerical
 California
$30.00–$33.00
24 Month(Possibility of Extension)

location - San Diego, CA 92108 Provides administrative support to a department or individual, Duties may include word processing, filing, faxing, answering phones, receiving, and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail, May work on special projects, Strong communication skills and organizational skills are essential. Familiarity with MS Office required.

Customer Service
Administrative Support
Record Keeping
Communication
Microsoft Office

Mailroom specialist

Admin/Clerical
 Ohio
6 Months

Location (mandatory): Springfield OH USA 45505 A Mailroom Specialist will be responsible for tasks requiring strong hand-eye coordination, basic computer skills, sound decision-making, and the ability to sit for extended periods. Candidates must be able to multitask, learn policies quickly, and stay organized. Mailroom experience is preferred; exposure to homeowners’ insurance or mortgage documents is a plus.

Mailroom Operations / Detail-Oriented / Organizational Skills / Computer Proficiency

Sales Co-worker

Admin/Clerical
 Florida
1 month with possibility of extension

Location: Tampa FL USA 33605 This is a Market Hall Merchandising & Maintenance role. Look for candidates from high-volume retail like Target, Walmart, CVS, and Dollar General. Hands-on operational experience—specifically merchandising, pallet condensation, cardboard removal, and floor recovery. Able to lift 50lbs.

Hands-on operational
Specifically Merchandising
Pallet Condensation
Cardboard Removal
and Floor Recovery.

Data Entry Clerk: II

Admin/Clerical
 California
$21.00 - $26.00
1+ years(Possibility of Contract-to-Hire)

Location : Pine Valley, CA 91962 Inputs information from a variety of sources into a database. Must meet standards for production volume, accuracy, and completeness. Requires strong attention to detail, excellent organizational skills, and effective communication abilities. Ability to work efficiently in a fast-paced, time-sensitive environment while maintaining accuracy and confidentiality. Supports data management, records maintenance, and administrative functions to ensure compliance with organizational requirements. Background/Need: The team is seeking a Data Entry Clerk to support daily administrative operations through accurate data entry, record keeping, and document retention activities. The role involves entering employee hours worked into the MyTime timekeeping system, maintaining Department of Transportation documentation, and performing various clerical tasks as assigned. This position offers the potential for conversion to a full-time employee role based on business needs and budget availability.

Data Entry
Database Management
Organization

Retail Sales Co-worker

Admin/Clerical
Alberta
03 month

Location - Calgary, AB, Canada Looking for customer support from retrial background. Someone can assist customers and provide advice on the best solutions for their homes. Acting as an expert and consultant on a broad range of home furnishing solutions, products and services to inspire and inform customers.

Customer Service
Retail Sales

Project Coordinator I

Admin/Clerical
 California
$33 per hour on W2
1+ Years (Role is currently slated for one year and may renew for an additional year. FTE conversion is possible after two years subject to budget, but not guaranteed)

Location: San Diego, CA 92123 Day to day includes working with various groups within team to get them scheduled with the pre-construction department, coordinating and issuing jobs within SAP, interpreting construction sketches, reading electrical metering. This role will work heavily in SAP and Nexus. They may be answering phone calls from customers, project managers, or planners from the pre-construction side of the house. They will also be working with stakeholders to ensure jobs are getting scheduled. This person will need to be dynamic, a self-starter, and someone who can troubleshoot and problem solve. Some Notes on the Role: • This role is currently slated for one year and may renew again for an additional year after that time. If there is budget available after two years, they will try to convert this person FTE, but it's not guaranteed. • This role is 5 days a week onsite at San Diego, CA.

SAP
Microsoft Excel
Nexus system usage

Environmental Queue Coordinator

Admin/Clerical
 California
$41–$44
2+ years (strong possibility of conversion depending on budget)

Location: San Diego, CA 92123 Coordinates and manages environmental project review workflows through enterprise tracking systems. Serves as an administrator for environmental workflow management tools and ensures projects are accurately entered, routed, tracked, and completed within established timelines. Monitors workflow metrics, performs quality assurance and quality control checks, maintains system data integrity, and supports reporting needs. Collaborates with internal and external stakeholders to ensure environmental review processes are completed efficiently. Provides training and support for workflow systems and maintains associated training documentation and materials. Background/Need: The team requires an Environmental Queue Coordinator to support a high-volume environmental project review process. This role will be responsible for coordinating project intake, routing, tracking, reporting, training, and system administration activities while ensuring data accuracy and timely completion of environmental reviews. The position plays a key role in supporting environmental compliance and operational objectives through effective workflow management.

Data Tracking and Reporting
Quality Assurance and Quality Control (QA/QC)

Campus Recruiter

Admin/Clerical
 Illinois
40
12 Months

Location : Remote (IL) The Campus Recruiter is responsible for managing university recruitment activities, building relationships with colleges and universities, and hiring top intern talent for both technical and non-technical roles. This role involves coordinating campus events, maintaining strong university partnerships, and supporting the company’s early talent hiring strategy. The position is remote with significant travel during peak recruiting seasons.

Campus
University
logo

At SGS Consulting, we go beyond resume-job matches, creating meaningful connections and pathways for individuals to thrive in defining careers.


© 2026 All rights reserved.
logologologologo