Clinical Trials Associate - I

SGS_JOB_3548

Business Support
 Connecticut
Subject Recruitment
Database Maintenance
Clinical Trial Support
Regulatory Compliance (ICH/GCP)
Patient Screening
Data Management
MS Office
BLS Certification
Healthcare Experience
Spanish Fluency (Preferred)

Contract - 18 Months Contract

Location (mandatory): New Haven, CT 06511 The Volunteer Recruitment Support assists colleagues in the Business Operations department with all recruitment-related activities of trial subjects. Responsibilities include database development and maintenance, pre-selection of suitable study candidates, organizing recruitment activities pre-, during, and post-study, drafting recruitment documents, performing administrative activities, and ensuring compliance with regulatory requirements related to volunteer confidential data protection.

Job Responsibilities:

  • Maintain and manage subject/patient database ensuring accurate, consistent, and searchable data entry.
  • Assist in development and enhancement of subject recruitment capabilities.
  • Identify and implement new recruitment methods and campaigns, including advertisement drafting and publication.
  • Maintain confidentiality, accuracy, and accessibility of volunteer records.
  • Serve as primary contact for potential volunteers, manage incoming inquiries, provide study information, and enter data into database.
  • Process recruitment requests from various media platforms.
  • Proactively contact volunteers for engagement and appointment scheduling.
  • Support clinical research staff with subject pre-selection based on protocol inclusion/exclusion criteria.
  • Communicate protocol requirements to subjects and manage appointment scheduling.
  • Manage subject communications (letters, text messaging, mailings).
  • Meet study timelines for screenings and cohort filling.
  • Track recruitment metrics and advertising effectiveness.
  • Draft and update recruitment-related documents.
  • Assist in conduct of clinical trials under Principal Investigator supervision.
  • May obtain informed consent from trial subjects.
  • Support staff scheduling and data management/cleaning activities.
  • Maintain accurate source documentation and study data recording.
  • Participate in community outreach and social media management.
  • Support website updates, advertisement management, and unit awareness initiatives.
  • Participate in team meetings and business needs resolution.
  • Ensure high-quality data collection and regulatory compliance (ICH, GCP, SOPs).
  • Support administrative and financial activities including purchasing, budgeting, expense tracking, and subject payments.
  • Participate in SOP development and implementation.
  • Work 40 hours per week including some weekends and evenings.

Skills:

  • Database management and query expertise
  • Subject recruitment and screening
  • Clinical trial coordination
  • Regulatory compliance knowledge (ICH, GCP)
  • Data management and documentation
  • MS Office proficiency (Excel, Word)
  • Excellent communication and customer service skills
  • Problem-solving and organizational skills
  • Spanish fluency (preferred)

Education/Experience:

  • Registered Nurse, Licensed Practical Nurse, or related discipline (required)
  • Valid healthcare license (preferred)
  • Minimum 3 years of clinical experience
  • Bachelor’s Degree (strongly preferred)
  • BLS Certification
  • Understanding of drug development process
  • Strong computer proficiency

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