Administrative Assistant

SGS_JOB_2048

Admin/Clerical
 Massachusetts
Administrative experience
calendar management
Travel arrangements
expense report

Contract - 6 Months + Possibility of extension

Location (mandatory): Cambridge Massachusetts 02139 We are seeking an administrative assistant who will be doing the administrative work like managing calendar, expense reporting, making travel arrangements.

Job Responsibilities:

  • Answer general phone inquiries using a professional and courteous manner. Direct phone inquiries to the appropriate person.
  • Reply to general information requests. Greet visitors in a professional and friendly manner. Use MS Office including MS Word, Excel and PowerPoint to prepare reports, memos, and documents. Sort incoming mail, faxes, and courier deliveries for distribution.
  • Prepare and send outgoing faxes, mail, and courier parcels.
  • Provides full-range of administrative support to include: manages multiple Outlook calendars with expertise; plans and coordinates a variety of meetings and events, such as staff meetings (including recording of action items) and a variety of recurring events with other groups inside and outside when necessary; prepares and edits reports and presentations using Microsoft Office software; organizes and maintains files; coordinates and manages travel arrangements and prepares expense reports; fields incoming telephone calls and replies to routine inquiries; provides project management assistance when necessary; expedites flow of work, and initiates follow-up when necessary, particularly when supervisors are traveling; orders supplies and equipment; cooperates with other administrative assistants in maintaining an efficient workroom; serves as back-up administrative support for any member of the team when necessary.

Skills:

  • Min 5+ years’ experience as an Administrative Assistant
  • Calendar management (MS Office)
  • TEAMS
  • PT and E Experience
  • CSR Exp
  • Prioritize/ Multitask
  • Team Environment
  • Change Agile (quick on their feet)

Education/Experience:

  • High school Diploma

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